Chulavista Landings 55+
Land Lease Community

CHULAVISTA LANDINGS HOA MEETING

November 13, 2018

61 RESIDENTS PRESENT

Meeting called to order by President Dale Gray at 6:00 p.m.

The Pledge of Allegiance was said, and a Moment of Silence was held

Officers’ Rollcall was taken: Present were President Dale Gray, Vice-President Jim McCallister, Secretary Deborah Iturralde and Members-at-Large: Jesse Downhour, Mary Rodgers, Charlie Schneider, Wayne Tester and Ron Thompson. Absent was Mary Jo Hackett.

Minutes of the previous meeting were read and approved.

 

Old Business:

Dale reported that the mailbox hut lights are working – please do not turn off; the damaged speedbump at the park entrance has been replaced; fence is completed, and the water ultrafiltration system is still pending County approval.

Deborah Iturralde reported on safety issues previously brought up:

      ● Hillsborough County has “Yellow Dot” program for vehicles. A yellow dot on a vehicle indicates to emergency responders that there is medical information in the car glove compartment. There were limited numbers of yellow dot stickers and accompanying cards and were dispersed at end of meeting first come, first serve. Deborah would procure more before the next meeting. She also shared information on the File for Life program. The HCFR doesn’t currently have a grant to fund this and suggested that residents write out medical information and keep a copy on the fridge for first responders. Having multiple copies on hand allows the medic to take a copy with the unit in transport. She shared that the Fire Dept. spokesperson she met with said first responders always check fridge for medical info and cell phones. She shared his comment that all I-phones have an automatic app that allows first responders to access the medical information input by the phone’s owner without unlocking the phone. Android users can download a free app from their Google Play Store. Deborah will contact the Fire Dept. PR person to see if a guest speaker can come to discuss safety with the residents after first of year.

      ● Address numbers should be placed on the home according to County Regs to better assist first responders. Street numbers are to be 4 inches tall and 7 feet up and lot numbers are 3 inches tall and 3 feet up from the ground on the side of the house with the driveway.

      ● She shared costs of door/window alarms and motion lights that Management had purchased for Residents to conveniently buy. The items were available for purchase following the meeting.

Jesse Downhour gave report on sanding the shuffleboard pucks at a cost of $2.00 per puck versus paying $8.00 a piece for new ones. Plan is to resand 40 pucks. Dave Sampson still waiting on estimate to resurface. Jesse said company he had spoken with said it would take 90 days after resurfacing to get area ready for tournament play. This could impact the park’s ability to host a tournament next Spring.

 

New Business:

Dale asked for volunteers for the Nomination/Election Committee. This committee is responsible for preparing the slate of nominees for next year’s BOD elections. Four positions (as it stands now) are up for re-election; Secretary and three Members-at-Large. The President has the authority to appoint committee members and this may be done. Lyn Burgett, Dale Kittle and Karen Sarley volunteered to count ballots after the election. A Committee Chairperson is still needed.

 

Call for Reports:

FMO Representative Mary Rodgers explained the many benefits of belonging to the FMO and asked members to renew their memberships. She has the forms available.

 

For the Good of the Order

Sue Burgett shared that leaking water from the compressor flooded the Club House kitchen/bathroom area and this was just before the planned Veterans’ day celebration. She said they had attempted to contact Management for help but got no response. She asked that someone be delegated the “weekend” or “holiday” contact for emergency situations. She found two residents to help clean up the water.

She also requested a second safety handrail be installed at the pool to assist residents with exiting the pool. She turned in a Resident’s Concern form to the Office regarding this.

Ferol Thompson shared information on the Thanksgiving Food Drive and asked for assistance in collecting door to door and then delivering collection to Mary Martha House. Several volunteered.

Residents are concerned about an abundance of roaming cats. Please don’t feed feral cats.

Marita Stroud expressed concern about her leaning electric power box. Dale responded that it would be repaired when Teco came to move the green power box.

Shirley Nichols asked that someone be responsible for picking up the memorial stands in a timely manner. They are being left out too long in her opinion.

Thanksgiving Dinner will be provided for Residents and Guests on Thanksgiving Day. The park owners provide this in appreciation. Tickets must be bought by the 19th: $5.00 per Resident and $7.00 per Guest. At the dinner the Resident ticket will be reimbursed. This ensures an accurate count for the cooks.

Activities will host a Medicare Supplement speaker on Nov. 27th at 9:00.

Ray and Shirley Nichols will be honored at their 70th anniversary on the 27th.

A memorial service for Ray Kubacki will be held at 2:00 on Dec. 9th

HOA information was concluded. Sue Burgett gave an Activities report and Dale Gray called for motion to adjourn. Motion was made and seconded and the meeting adjourned at 6:40.

Respectfully submitted by Deborah Iturralde, HOA Secretary      Amended minutes approved.

 

PROPOSED AMENDMENTS TO Chulavista Landings Homeowners’ Association Inc.  By-Laws 2014

PLACE AN “X” NEXT TO YOUR SELECTION

 

1.Article 111. Officers -Elected

Section 1.  The officers shall consist of the following:  President, Vice-President, Secretary/Treasurer, and Six (6) members-at-large.   (9 total)

 Amended to Read:

Article 111. Officers-Elected

Section 1.  The officers shall consist of the following: President, Vice President, Secretary, Treasurer, and three (3) members-at-large.   (7 total)

 

                     FOR ________                     AGAINST ________

 

2.Article V.  Secretary Section 4. Secretary  

The Secretary shall take a roll call of the Board and keep a correct record of the proceedings at all meetings and perform other duties as may be required.  The secretary will poll Board member’s votes, yes or no, at each Board Meeting and make them available to Chulavista Homeowners Association members upon request.

 Amended to Read:

           Article V. Secretary

Section 4. Secretary

The Secretary shall take a roll call of the Board and keep a correct record of the proceedings……… will poll Board member’s votes, yes or no, at each Board Meeting and make them available to Chulavista Landings Homeowners’ Association members upon request.  

 

FOR ________                     AGAINST ________

            

3.Article V. Duties of Officers

 

Section 5.  Trustee  

REMOVE REFERENCE TO DUTIES OF TRUSTEES AND REPLACE WITH DUTIES OF TREASURER

 Amended to Read:

Article V. Duties of Officers

Section 5.  Treasurer.  The Treasurer shall, by virtue of his/her position, be in charge of keeping and maintaining the financial records of the HOA corporation; including receipts, disbursements, and any other financial/bookkeeping responsibilities as deemed necessary. At the annual meeting, the Treasurer will present an audit report as required.

 

FOR ________                     AGAINST ________

 

4.Article Vlll. Committees

Section 1.  Audit Committee Trustees

The Audit Committee will meet at least annually to examine the financial accounts of the Activities and Security. The committee shall also meet at the request of a majority of the Board of Directors for specific functions.  

 

Amended to Read:

           Article VIII. Committees

           Section 1. Audit Committee Trustees

The Audit Committee will meet at least annually to examine the financial accounts of the HOA activities. The committee shall also meet at the request of a majority of the Board of Directors for specific functions.

 

FOR ________                     AGAINST ________

 

CHULAVISTA LANDINGS HOA MEETING
MAY 1, 2018
19 RESIDENTS PRESENT

Meeting called to order by President Dale Gray at 6:00 PM.
Pledge of Allegiance was said and a Moment of Silence was held.
Roll Call was taken: Present were President Dale Gray, Secretary Deborah Iturralde and Members-at-Large: Mary Jo Hackett, Mary Rodgers, Charlie Schneider and Wayne Tester. Absent were VP Jim McCallister, Jesse Downhour and Ron Thompson.
Minutes of the previous meeting were read and appro
Reports were called for:
    FMO report given by Mary Rodgers – It is time to renew FMO memberships, and please follow upcoming  
     Legislation.    
Old Business:
Outgoing mailbox has been repaired.
Mail hut light turned back on so it lights automatically again. Someone had turned it off.
Mary Jo Hackett shared information regarding the File of Life refrigerator magnet. She has a price of $.75 a piece, but would like summer to try to find a sponsor. It was explained again that the purpose is to have pertinent medical info handy for First Responders and is strictly voluntary.
Chainlink fencing has been completed between Handy’s, Betty Park and the cemetery; vinyl installation should begin soon.
Corporate paperwork has been filed.

New Business:
 New high-efficiency AC installed in Clubhouse should provide better cooling and be more cost efficient. It was discussed should it be turned off, and Dale informed the group that it took longer to cool down the building than to keep it cool.
For the Good of the Order
 Joyce Tubergren asked if new pedestal bases could be built for the memorial stands as the wind blows the old ones over routinely. President Gray said he would follow up on this.
Nancy and Glen Chinnis will be in charge of the recycling over the summer.
The Questions and Concerns meetings between Residents, HOA and Mgmt. will be held at 1:00 on the first Tuesday of the month over the summer. If anyone needs assistance sooner, please contact Mgmt. or a member of the HOA.
Next HOA meeting will be June 5, 2018
Motion to adjourn was made, seconded, approved and Dale Gray closed the meeting at 6:15.
Respectfully submitted by Deborah Iturralde, HOA Secretary

CHULAVISTA LANDINGS HOA MEETING

April 3, 2018

58 RESIDENTS PRESENT

 

Meeting called to order by President Dale Gray at 6:00 PM.

Pledge of Allegiance was said and a Moment of Silence was held.

Roll Call was taken: Present were President Dale Gray, Vice-President Jim McCallister, Secretary Deborah Iturralde and Members-at-Large: Ron Thompson, Jesse Downhour, Mary Jo Hackett, Mary Rodgers, Charlie Schneider and Wayne Tester.

President Gray presented the Board’s findings regarding the current By-laws and referred residents to follow their copies of current version and suggested “corrections” and “updates.” Copies of these documents have been attached. As each Article/Section was presented there followed a discussion. A summary of these discussions follows:

      ● Article III: Board requested change to By-laws to read “Secretary, Treasurer, and three (3) members-at-large. Reason: Secretary’s role is extensive and while there is no HOA money presently, there is the possibility that there may be HOA funds collected, donated or held for specific purposes. The current Secretary is unable to act in a fiduciary manner due to her employer restrictions. This situation may or may not repeat itself in the future. Because the Board had other recommendations, it was thought prudent to request this change now and not be compelled to revise the By-laws in the near future. There has always been a Secretary and Treasure position in the HOA. The Board requested to remove the “/” and replace it with a “,”. If a Treasurer would be needed, the position would be filled at election time. Discussion was held and Linda Schwartz suggested that the proposed wording “and Treasurer” be replaced with “and/or Treasurer.” There was no opposition to this change.

Lyn Burgett asked why the change from six Members-at-large to 3. Dale Gray explained that unless stipulated by the By-laws, the FMO states that a Board should consist of 5 members. The Chulavista Landings HOA is presently at 9 members, and it has been hard to fill these positions in the past. The FMO recommendation is that Board members be tasked with responsibilities. The Board previously held an open discussion on task assignments and the ability to have a majority vote if the size of the Board was decreased by 3, to be eliminated by attrition.

  1.  Article V: Correct the wording in Section 4 to read Chulavista Landings Homeowners’ Association to be in compliance with the HOA Charter.

 

After extensive research it was verified by the Board that neither the Activities Committee, nor the Trustees are part of the Homeowners’ Association. However, the By-laws, going back many revisions, list the Trustees under “Officers.” For compliance purposes it is necessary to remove Section 5. Trustee from the HOA By-laws. This removal also includes the “NOTE: At the annual meeting, the following will be added to the agenda: Trustees’ Audit Committee Report.”

          Duties of the Officers must now include a separate description of duties of the Treasurer.

  1.  Article VIII: Correction to the Article V, Section 5 whereby the “Trustee” verbiage is removed requires that Section 1. Under this Article “Audit Committee Trustees” be removed. Committees will be Nominating/Election.

A lengthy discussion ensued with considerable and valid input from Residents and the Board. Mike Sandy, Lot 263 stated opposition to voting on all changes in a blanket vote. Sharon Van Alstine, Lot 371 suggested that the changes be broken out and presented individually for a vote at election time next fall. Several Residents supported this as it would allow more time for discussion on each proposal and could possible prevent a no vote on all issues.  Dale Gray asked for a motion to table this topic until the fall meeting. John Dester made a motion to table and Karen Peterman seconded it. The motion carried. The Board will entertain any discussion with Residents regarding this topic between now and then.

Old Business: Dale shared information on the new fencing that will enclose the park along Gulf City Road. It will be vinyl and has been ordered, is being paid for the Owners, will not be gated. A chain-link fence will be placed between CVL and Betty Park, the cemetery and Handy’s, with a gated pass-through to Handy’s.

Luau will be held Friday night.

Reverse osmosis system for water system is being reviewed because it changes the amount of water used. Permits are being checked.

Reported that light out at mailboxes again. Dale will follow-up (NOTE: LIGHT SWITCH WAS TURNED OFF      BY SOMEONE. HAS BEEN TURNED BACK ON.) Residents appreciated the lighting at Clubhouse back on.

Outgoing mailbox is loose and mail has been slipping out onto the ground. Dale will follow-up (NOTE: COVER HAD BEEN BENT. IT HAS BEEN REPAIRED.)

Dave & Helen Cook, Lot 260, asked that someone assist them with the recycling project over the summer. They will gladly resume it in the fall. Dale will get new, larger signage made for Recyles.

New Business: Dale explained the Personal Information sheet that accompanied the Rent Negotiation Notice. Most residents completed a similar form when they first moved in. the Office is asking for updated info in order to provide this necessary medical information should EMTs or Fire Rescue ever be called. It is strictly a voluntary act. The Board will look into a refrigerator magnet folder, similar to File of Life that many EMT/Sheriff’s Offices provide where this info can be placed in a prominent position on each Resident’s refrigerator.

Deborah informed Residents that HOA info now posted on CVL website and in the Chattings and Tuesday Questions and Concerns sessions will continue.

Deborah read the Minutes of the March 6, 2018 meeting and Mike Sandy, Lot 263 made motion to approve. Karen Sarley, Lot 248 seconded the motion and the minutes were approved as presented.

Reports Called for:

FMO –Mary Rodgers reported that on Nov. 6, 2018 both the House Bill 76 and the Senate Bill 76 need a “yes” vote to protect mobile home owners. She will provide more information at a future date.

Motion to adjourn was made, seconded, approved and Dale Gray closed the meeting at 7:35.

 

Respectfully submitted by Deborah Iturralde, HOA Secretary

 

HOA MEETING

March 6, 2018

70 RESIDENTS PRESENT

 

Meeting called to order by President Joyce Tubergen at 6:00 PM.

Pledge of Allegiance was said and a Moment of Silence was held.

Roll Call was taken: Present were President Joyce Tubergen, Vice-President Karen Peterman, Secretary Deborah Iturralde and Officers: Dave Sampson, Ron Thompson, Carl Roark and Wayne Tester. Joyce read Barbara Kukel’s resignation dated Feb. 14, 2018. She has moved out of the park. Jesse Downhour was appointed to complete Barbara’s term, and he joined the Board at the front of the room.

Minutes of the Feb.6, 2018 were read and approved.

Joyce introduced the Rent Negotiation Committee and presented the proposal from the Park Owners. Particulars are that a 3-yr. contract was proposed stipulating increases of $13, $14, and $15 respectfully and to commence July 1, 2018. Joyce explained this is in fair market value based upon a 2017 survey done of neighboring parks with similar amenities. Alternate option is a one year lease to be renegotiated annually with a top-off rent increase of 7% possible. Park owner Dave Marger met with Board members, Park Management and the Negotiating Committee and discussed adding a system to improve the water quality for all residents, as well as, costs for installing fencing along Gulf City Road for the betterment of park security. Neither of these improvements are connected to the rate increase. Joyce read the Agreement and explained how each owner should vote his/her preference. Only 1 resident per unit is allowed a vote even if both are on the title.

Reports were asked for:

Trustee Bill Dohn gave the annual audit report (see attached). Ending balance Dec. 2017 $3447.37.

No Marina report

FMO – Mary Rodgers reminded everyone time for renewing FMO memberships

Sue Janssen gave Activities report, see posted activities at Clubhouse. Asked for someone to step up and take over Hotdog Tuesday or it will be discontinued after this month.

Old Business: None

New Business: Election of new officers: Joyce asked retiring Board members to stand and thanked them for their service. She then asked new Board members to come to the front to be sworn it. Retiring are Karen Peterman, Dave Sampson, Connie Spiewak, Joyce Tubergen, and Carl Roark. Newly sworn in Board members are Dale Gray, Jim McAllister, Charlie Schneider, Mary Jo Hackett, Jesse Downhour and Mary Rodgers.

Meeting was adjourned at 6:55 and the new Board remained and elected Dale Gray President and Jim McAllister as Vice-President. A meeting of the new Board is called for Friday, March 9, 2018 at 1:00 the Rec Hall.

Respectfully submitted by Deborah Iturralde, HOA Secretary